Please ensure that you read this carefully before you choose to accept an offer, if you have queries or questions regarding any aspect of this information please contact HE@lincolncollege.ac.uk.
1. Conditional Offers
I understand that my offer of a place, along with an invitation to enrol, is made on the basis that the information supplied in my application is true and complete, and that I hold the qualifications that I claim to hold. I understand that I may be asked at enrolment stage to produce satisfactory evidence of my previous qualifications, and that the College reserves the right to accept original documents only. I understand that if I am found, at any stage, to have misrepresented my circumstances the offer and subsequent enrolment will be deemed null and void.
I understand that my place on a course will be subject to me meeting the conditions identified in the offer email that will be sent to me.I understand that these conditions may require particular qualifications and/or legal requirements e.g. DBS checks, immigration clearance.
2. Entry Requirements
I understand that Students who are non-native English speakers or who have not studied the final two years of school in English must demonstrate capability in English at a standard commensurate with IELTS 6.0 - with a minimum of 5.5 in each component.
I understand that applicants may be required to complete an additional entry assessment to demonstrate their competency levels in written English.
I understand that admissions tutors may deem it necessary to request that some students complete the Lincoln College ‘Study Skills for HE’ short course in order to demonstrate sufficient academic study skills for successful study on their selected programme. This may be the case for applicants with non-standard entry requirement or applicants that have taken a significant break between study periods. This is a full cost course that is available to all prospective HE students.
3. Incoming Student Transfer Requests
Students wishing to transfer to Lincoln College from an alternative Higher Education provider are supported to complete this process by the HE Administration team. I understand that, should I wish to transfer to study at Lincoln College, I will be required to provide:
• Evidence of previous academic attainment (including any credit awarded by a Higher Education provider)
• Evidence of any approved student loan arrangements (where applicable)
I understand that I may be liable for tuition fees during the academic term that the transfer takes place. In order to make a transfer request.
I understand that I must contact the HE Administration team (HE@lincolncollege.ac.uk) in order to initiate the formal process.
4. Disclosure of Criminal Convictions
I understand that as part of the admissions and enrolment processes I am required to disclose any relevant unspent criminal convictions. I understand that for some programmes (e.g. Sports Coaching, Sports Therapy, pGDE, CertEd, Herbal Medicine, Acupuncture, Clinical Herbalism). I may be required to disclose all convictions and cautions - whether spent or unspent (with the exception of Protected Convictions and Cautions as defined by the Rehabilitation of Offenders Act 1974) and to undergo a Disclosure and Barring Service (DBS) application. I understand that the pre-course information will identify courses where this is a requirement, and I will be reminded of this by the College at offer stage. I understand that I am required to inform the College of any changes to my circumstances which may affect my DBS status and my position regarding the conditions of my offer or place on a programme
5. Fitness to Practice
I understand that if I am studying on any of the programmes listed below that I am to conform to the Lincoln College Fitness to Practice policy as this is a requirement from the professional body that accredits my qualification. I understand that failure to comply with the fitness to practice policy could result in exclusion from my programme.
BSc Clinical Herbalism
FdSc Sports Therapy and Rehabilitation
6. Your right to cancel
I understand that my offer of a place at Lincoln College will be confirmed to me by email in addition to the electronic confirmation received through UCAS. I understand that this email of confirmation forms a legal contract between me and the College on the basis of the terms and conditions set out in this document and within my offer email. I understand that the College may end this contract if I fail to meet the conditions required or fail to comply with the terms and conditions set.
I understand that I have the right to cancel this contract under the Consumer Contract (Information, Cancellation and Additional Payments) Regulations 2013 within 14 days without the need to provide any reason.
I understand that this cancellation period will expire 14 days following receipt of my acceptance of an offer of a place on a Lincoln College programme of study.
I understand that I will be reimbursed any payments made prior to the cancellation. I understand that if I have commenced my studies within the 14 day cancellation period, I will be charged an amount proportionate to the services received prior to the communication of my intention to cancel.
7. Student Support
I understand that I am advised to discuss any support needs or disabilities which may affect my ability to study on my selected programme with Student Services and the relevant programme leader. I understand that the College will always endeavour to make any reasonable adjustments required and I understand that ongoing support is available throughout my study with the college.
I understand that if I require a visa to study in the UK I must comply, by the deadlines set, with all requests for information and documentation to support my application in order to obtain a Certificate of Acceptance for Studies (CAS) from the College. I understand that the College is under an obligation to report to the UK Visas and Immigration, any student who does not enrol on their nominated programme, students absent from their programme without permission, students who withdraw in the middle of the programme, students whose enrolment is terminated by the College and/or students in violation of their visa conditions. I understand that it is my responsibility to ensure that I comply with the terms of my student visa whilst studying in the UK, including any arrangements made regarding my rights to work.
For further information regarding immigration issues and International applications, please see the links below:
I understand that the international department also requires the following from all international students:
• Deposit of 50% of tuition fee is required to be paid before CAS can be issued
• Full tuition fees (minus the deposit paid) are required to be paid in full on enrolment
• Keep the college updated of the contact details
9. Payment of fees and charges
I understand that the offer email that I receive will confirm the tuition fees payable for my chosen programme, along with any additional fees that may be required. I understand that I need to read the section G of the Lincoln College Fees Policy for further information regarding payment and requirements. I understand that failure to make payments by the agreed date may result in revoked access to library and computing facilities, termination of my enrolment and/or withholding of awards.
I understand that tuition fees set at the start of my programme of study will remain fixed for the duration of my programme.
I understand that most courses expect me to read around and research my subject. I understand that I will probably have some recommended key texts for each module. I understand that the Library aims to have some copies of key texts in stock (in print or online) for students to borrow. We recommend that you consider purchasing your own copy of some titles; University level textbooks generally cost between £30 - £50 but can cost more, but you may be able to source them second hand at a lower price.
Printing and photocopying
I understand that all students receive £20 of printing/photocopying credit each year. I understand that if I use all my allocation, I can request additional printing/photocopying credit via my tutor.
Library overdue charges
I understand that all library loans are subject to charges for the late return of items borrowed. I understand that the cost varies depending on the type of loan ranging from 10p – 50p per day per loan. I understand that no charges are due if items are returned or renewed by their due date.
I agree that if library resources are damaged or lost whilst on loan to me, I am liable to pay the replacement cost plus any administrative charges.
Interlibrary loan charges
I understand that students may request journal articles and books not available in the Library through the interlibrary loan service. I understand that interlibrary loan requests are subject to a quota linked to the year of my course. I understand that once you have used my free quota, charges are payable. I understand that where there is a charge, the charge ranges from £1 to the full cost of obtaining the item. Please email firstname.lastname@example.org for more detailed information.
Binding assignments and dissertations
I understand that I may be required to bind and present assignments and dissertations. I understand that binding kits are available to purchase from The Library if I wish to utilise this service.
I understand that I may be required to utilise specialist print services for some assignments e.g. large posters. I understand that the college is not able to provide this service, so I will need to find an external supplier and pay for this service.
Recognition of Prior Learning (RPL)
I understand that students who successfully have an RPL claim awarded are eligible for a refund or fee remission of 0.8 of the module or unit cost value (e.g. IF A 30 credit module on a validated degree is valued at £1,999.75; following RPL a student can be refunded £1,599.80).
I understand that all students taking resit examinations and/or assessments must pay a one-off fee of £85. I understand that this resit fee is only payable by those resitting examinations or assessments as a second or third attempt, as determined by the Board of Examiners. I understand that the resit fee is a one-off payment of £85 regardless of the number of examinations and/or assessments being undertaken.
I understand that all students re-taking any modules will be charged a fee based on the weighting of the module credits (e.g. If a 30 credit module on a validated degree is valued at £1,999.75).
I understand and accept that the college has the right to withhold my award certificate and that I may be excluded from attending an awards ceremony until such time as the debt is cleared. I understand that debt to the college includes (but is not restricted to) tuition fees, field trip contributions, library and other fines, damages and other miscellaneous debts. I understand that if I am in debt to the college I cannot register until I have cleared that debt.
10. Intellectual Property
Intellectual property created whilst you are a student at Lincoln College will ordinarily be owned by you, with the exception of limited circumstances eg.
Where the College is required to protect its charitable status. Once an offer is accepted for a place at the College, you are accepting the College’s rights of ownership and rights to use and copy.
I understand that Lincoln College does not offer student accommodation of its own. I understand that I will receive, in addition to my offer email, an information pack regarding student accommodation in Lincoln.
12. Mutual rights
I understand that Lincoln College is committed to providing me with a high quality learning experience that will support and enable me to progress, develop and achieve. I understand that in order to achieve and maintain a positive learning environment that is conducive to this experience both staff and students are expected to treat each other with mutual respect and dignity at all times.
I understand that as a student I will be provided with academic tuition, support and pastoral care whilst studying on my programme. I understand that the following Lincoln College policies and procedures form more detailed additions to the terms of offer, and I agree to ensure that I am familiar with these prior to accepting my offer of a place on a programme of study:
- Malpractice and Maladministration
- Equality and Diversity Policy
- Admissions Policy
- Fees Policy
- Customer Complaints and Grievance Policy
- Mental Health and Disability Support Policy
- Safeguarding Policy
- Learner Assessment and Appeals Policy
- Leaner Conduct Procedure Fitness to Practice Policy
I understand that failure to comply with these requirements may result in the College taking action against me which could lead to the termination of my enrolment or revoking of my award.
13. Franchised/ Validated Courses
I understand that Lincoln College currently work with a number of partners who validate Higher Education courses that they deliver. I understand that these courses are clearly distinguishable by the presence of the relevant University logo, along with clear signposting within the course-specific information. I understand that franchised/validated courses have been approved by the applicable University for delivery by Lincoln College, with the final award being issued by the University partner. I understand that students on franchised/validated programmes are recruited by and funded directly to Lincoln College. Some of the key responsibilities of both the College and our validating partners can be found below.
Responsibilities of the franchise/ validating partners:
• Assure the overall quality and academic standards of the programme by appointing an External Examiner to conduct an annual review
• Manage student complaints where the Lincoln College procedures fail to produce a satisfactory outcome
I understand that franchise/validating partner institutions work with Lincoln College in a variety of different ways under the terms of the individual partnership agreements in place. Please see the validating partner documentation for each individual provider below:
Bishop Grosseteste University
University of Hull
University of Lincoln
University of Derby
Responsibilities of Lincoln College:
• Enrolment of students and maintenance of accurate student records
• Register students with the validating partner
• Provide teaching staff with sufficient qualifications to deliver the validated programmes
• Deliver all aspects of teaching and assessment
• Provide learning opportunities appropriate to the achievement of the academic standards required by the programme
• Provide appropriate premises, library resources, IT and materials to deliver validated programmes and support students
• Provide academic support and student welfare services
• Provide opportunities for students to give feedback about their programme
• Participate in second marking and moderation activities, as required by the University
I shall retain details of completing the college’s enrolment process, and where applicable the enrolment process of my programme of study’s validating Higher Education Institution, for the whole of the academic session and note that the identification number shown is my unique College student ID number which will be quoted on all college documents. I understand that I am required to enrol in each academic year that my programme of study runs and that my enrolment should be completed within two weeks of the start of my programme of study. I further understand that the college is entitled to terminate my enrolment if I fail to complete the process in full, which includes tuition fee payment; Disclosure and Barring Service (previously known as Criminal Records Bureau) and medical health clearance where required; verifying my identity and previously attained qualification documents.
I understand that if I have accepted an ‘Offer of Place’ at the college and I subsequently wish to change the conditions of this offer, for example change the programme of study, mode of study, or my tuition fee status, the college reserves the right to refuse such a request.
I shall at the scheduled place and time, produce my passport (or other identification documentation) and original education qualifications and enrol for my college student ID card which will include my photograph.
If I am supported by Student Finance England, its regional equivalent, or another approved sponsor I shall provide full details and verification at enrolment. If I am not so supported, I understand that I am responsible for the payment of my own fees, which I shall pay either annually at enrolment or in instalments during the academic session as described in the section B of the Fees Policy (available on the college website). Arrangements for the refund of fees are described in section E of the Fees Policy (available on the college website)
15.Change in Personal Data
I understand that the information given during the college’s enrolment process and where applicable the enrolment process of my programme of study’s validating Higher Education Institution will be used in many areas of my college experience, including details that will appear on my award certificate.
I agree that I will update my address and any other details I have provided during the enrolment process as and when they change via email to email@example.com or by visiting the enrolment counter in Monks Building at the Lincoln Campus or by visiting the Main reception at the Newark Campus.
I understand that a change of name must be supported by documentary evidence e.g. marriage certificate, deed poll.
I understand that the college will not be liable for any out of date information or incorrect information that I have provided and that I will be responsible for any consequences (such as the cost of reissuing documents or certificates, if the college is able to do so) of not keeping my information correct and up to date.
16. Full Time Students
I understand that full-time Students are expected to take 120 credits within an academic session.
I understand that if I take more than the prescribed modules, only those modules included in my programme of study will be used for formal assessment and progression purposes and contribute to my final award.
I understand and accept that fees in respect of any modules/credits which are additional to the programme of study agreed between myself and the programme leader for a named award will be funded by me and payable to the college. Details of the modules required to complete any individual course and the grading scheme can be found in the programme specification.
I understand that I am required to keep my programme leader informed if I undertake additional studies or work that may impact on my ability to study.
17. Part Time Students
I understand that the fees charged for part time study are calculated at 0.5 equivalent of the full time fee chargeable (as described in section G of the Lincoln College fees policy).
18. Malpractice and Maladministration
I understand that the college and its validating Higher Education partners take the offence of plagiarism, malpractice and maladministration to be of a serious nature, as set out in the malpractice and maladministration policy.
I understand that the college may take measures to ensure that plagiarism is detected and dealt with through external agencies such as Turn It In. I understand that the college will undertake an investigation and subsequently any disciplinary action deemed appropriate.
19. Student Communications
I note that the college will channel all formal student communications through my Lincoln College student email account which could include information about tuition fees, registration, examinations and notification of formal results. I note that my college student email account will be terminated after I leave the college.
I understand that important announcements and information will be broadcast on the college Student Portal – (Moodle). You are advised to check Moodle on a regular basis to keep yourself informed on college matters.
20. Withdrawal, Interruption of Study and Student Transfer Requests
I understand that I am required to abide by the colleges procedures on withdrawal/interruption of study described later in this document, should the situation arise.
I understand that if I am not maintaining sufficient attendance to achieve satisfactory academic progress without notifying my department, the college reserves the right to withdraw me from my programme of study. I also note that is such circumstances I will be charged for tuition I have received as per the Fees Policy and the guidance outlined later in this document.
I understand that I must inform the College as soon as possible in order for them to support me with a transfer request to an alternative provider. I understand that I must inform Student Finance England of the transfer and that I will be liable for the tuition fees charged by the College up to and inclusive of the final term of study. I understand that, on request, the College will provide me with the necessary documentation (ie. transcripts, references and confirmation of fee payments) to support a transfer request by contacting the HE Administration Team on HE@lincolncollege.ac.uk.
21. Equality and Diversity
I understand that the college values the diversity of its staff and students and I will agree to act in accordance with the Equality and Diversity policy available on the college website. I understand I have a responsibility as part of the college community to promote equality of opportunity and diversity and to help eliminate unlawful discrimination.
I agree to use all photocopying facilities within the law and to follow any copyright restrictions on materials. I agree to follow the guidance provided in the notices displayed by the relevant machines.
23. Data Protection
I understand that Lincoln College has a Student GDPR Privacy Notice that describes what personal data Lincoln College collects, processes, shares and retains during the application and enrolment processes and during my period of study.
The College makes all reasonable efforts to deliver the programmes of study, additional opportunities and other services and facilities described in this publication and other College documents.
However, the College may in some circumstances be required to:
- make reasonable variations to the content and/or syllabus of programmes of study
- alter the timetable, location, number of classes and/or method of delivery of programmes of study and methods and timings of assessments, provided such alterations are reasonable and necessary make reasonable changes to its regulations, policies and procedures combine programmes of study suspend, discontinue or not provide programmes of study
The College may be required to take the actions outlined above in the following circumstances and/or for the following reasons:
- if the College reasonably considers this to be necessary in order to appropriately manage its resources and/or provide continuous improvement in the best interests of students
- to comply with the requirements on an awarding, validating or accrediting body / HEI
- because a key member of staff is unwell or leaves the College and/or because too few students apply to join a programme for it to be viable
- due to developments in theories or practices in academic and professional areas, which will be in the interests of students
- to comply with changes in law or comply with the instructions of the College's regulators or a professional body
- in order to implement enhancements recommended by the College’s External Examiners or identified through quality assurance processes, for example Academic Programme Review or Validating/ Awarding organisation requirement / recommendation
- to respond to any changes in external funding arrangements
- to ensure compliance with best practice in the sector in the interests of students
- If the College chooses to exercise its right to make changes in accordance with the above, it shall take all reasonable steps to notify the affected students and minimise any disruption to their studies.
In the unlikely event that the College discontinues, fails to provide a programme of study or significantly changes the content or syllabus of a programme, method of delivery or method of assessment of a programme or the location at which a programme is taught, (in each case either before or after a programme begins):
- the College will consider and implement any mitigation measures it concludes are reasonable and proportionate in the relevant circumstances, to minimise any disruption to students’ studies
- the College will tell the relevant individuals at the earliest possible opportunity
- the College will seek to offer the individual a suitable replacement programme at the College for which the individual is qualified (and subject to the individual student meeting relevant conditions for the programme)
If the individual does not wish to accept the College's offer of a replacement programme or the College is unable to offer a replacement programme, an individual will be entitled to:
- withdraw his / her application
- withdraw from the programme
In the event that the individual student withdraws, the College will make an appropriate refund of tuition fees and deposits paid in line with the Lincoln College Fees Policy.
The College will provide students with educational services with reasonable care and skill.
The College will also provide you with a range of pastoral and support services in addition to the services being provided under these Terms.
Please note that the availability and scope of these pastoral and support services are subject to change during your programme of study for a variety of reasons, including, but not limited to, in response to funding arrangements and the needs of students.
The College therefore maintains discretion to vary and/or amend the availability and scope of pastoral and support services at any time.
The College will not be liable to you for any failure or delay in the delivery of provision outlined in this document if it is due to any event beyond our reasonable control eg. Strikes / industrial action, acts of God, National emergencies.