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19 February 2025

Apprentice Business Administrator - COOLAIR LOGAN

We are looking for a bright, enthusiastic Apprentice Business Administrator. At Coolair Logan we design, build, overhaul, and maintain a wide range of HVAC systems for the automotive and railway industries. As an Apprentice Business Administrator, you will cover a diverse range of administration works.

What Will the Apprentice Be Doing?

Like any business we have a wide range of administration functions that need to be carried out, this apprenticeship will provide rotation throughout the duration and duties will include, but not be limited to:

Procurement:

  • Requesting supplier quotations (RFQs)

  • Raising purchase orders

  • Chasing order progress

  • Booking goods into stock

  • Creating forecasts based on product demand

Production:

  • Organising digital engineering drawings and associated manufacturing files/documentation

  • Creating product bill of materials (BoM’s)

  • Producing works order packs

  • Communicating customer updates and requests to the production teams

Data Entry:

  • Supporting the launch of our new ERP system in Q3 2024, transferring information from a legacy system with the addition of updated processes and formatting

  • Revising documentation to the latest company format, with the opportunity to develop new layouts and functions

Sales:

  • Liaising with customers

  • Creating customer quotations for approval

  • Booking out goods from stock

  • Raising despatch paperwork

  • Liaising with technical support to offer additional information to customers on request

Logistics:

  • Organising transportation (internal and external couriers)

  • Supplying tracking information to customers and suppliers

What Training Will the Apprentice Take and What Qualification Will the Apprentice Get at the End?

  • The successful candidate will work towards achieving their Apprenticeship Standard in Business Administrator Level 3 Standard

  • A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course

  • This is a prominently work-based programme with college attendance required once a month. All learning will take place at the candidate's place of employment/college and within their contracted working hours

Course outline:

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

What is the Expected Career Progression After this Apprenticeship?

Regarding career progression, the apprenticeship will enable the candidate to experience a diverse range of work and the various administration pathways. That said, example positions such as the following can be pursued following completion:

  • Production Administrator

  • Purchasing Administrator

  • Sales Administrator

  • Accounts Administrator.

Desired Skills and Personal Qualities

  • Communication skills

  • IT skills

  • Attention to detail

  • Organisation skills

  • Customer care skills

  • Administrative skills

  • Number skills

  • Analytical skills

  • Logical

  • Team working

  • Creative

  • Initiative

  • Non judgemental

  • Patience

Other requirements

The applicant should be very competent with Microsoft Office 365.

Qualifications

Essential qualifications

GCSE or equivalent in:

  • English and Maths (grade A*/9 – C/4)

Desirable qualifications

GCSE or equivalent in:

  • IT (grade A*/9 – B/5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Apply now

Vacancy Details

  • Reference

    VAC1000295969

  • Employer

    COOLAIR LOGAN

  • Location

    LN6 9UH

  • Hours

    Monday to Thursday: 07:30 – 16:30. Friday: 07:30 – 12:30. 39 hours a week

  • Salary

    £15,311.40 a year

  • Qualification

    Business Administrator

  • Closing date

    19 February 2025

  • Start date

    03 March 2025

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