Apprentice Business Administrator - COOLAIR LOGAN

At Coolair Logan we design, build, overhaul, and maintain a wide range of HVAC systems for the automotive and railway industries. As a Level 3 Apprentice Business Administrator, you will cover a diverse range of administration works, allowing you to experience a diverse range of industries and business functions throughout the apprenticeship. Duties include: raising purchase orders, chasing order progress and booking goods into stock.

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What Will the Apprentice Be Doing?

Like any business we have a wide range of administration functions that need to be carried out, this apprenticeship will provide rotation throughout the duration and duties will include, but not be limited to:

Procurement:

• Requesting supplier quotations (RFQs).
• Raising purchase orders.
• Chasing order progress.
• Booking goods into stock.
• Creating forecasts based on product demand.

Production:

• Organising digital engineering drawings and associated manufacturing files/documentation.
• Creating product bill of materials (BoM’s).
• Producing works order packs.
• Communicating customer updates and requests to the production teams.

Data Entry:

• Supporting the launch of our new ERP system in Q3 2024, transferring information from a legacy system with the addition of updated processes and formatting.
• Revising documentation to the latest company format, with the opportunity to develop new layouts and functions.

Sales:

• Liaising with customers.
• Creating customer quotations for approval.
• Booking out goods from stock.
• Raising despatch paperwork.
• Liaising with technical support to offer additional information to customers on request.

Logistics:

• Organising transportation (internal and external couriers).
• Supplying tracking information to customers and suppliers.

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What Training Will the Apprentice Take and What Qualification Will the Apprentice Get at the End?

The successful candidate will work towards achieving their Apprenticeship Standard in Business Administrator Level 3 Standard.

A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course.

This is a prominently work-based programme with college attendance required once a month. All learning will take place at the candidate's place of employment/college and within their contracted working hours.

Course outline:

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

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What is the Expected Career Progression After this Apprenticeship?

Regarding career progression, the apprenticeship will enable the candidate to experience a diverse range of work and the various administration pathways. That said, example positions such as the following can be pursued following completion:

• Production Administrator
• Purchasing Administrator
• Sales Administrator
• Accounts Administrator.

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Things to Consider

The applicant should be very competent with Microsoft Office 365.

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Desired Skills and Personal Qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience

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Qualifications

GCSE or equivalent English and Maths (Grade A*/9 – C/4) Essential
GCSE or equivalent IT (Grade A*/9 – B/5) Desired